Finance Coordinator

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About The Council of Canadian Innovators (CCI):

The Council of Canadian Innovators (CCI) is a national business association representing over 175 of Canada’s fastest-growing technology-intensive companies. Companies within CCI’s portfolio are market leaders in their verticals and commercialize their technologies in over 190 countries, generating between $10M - $750M in annual recurring revenue. CCI’s member companies are all headquartered in Canada and collectively employ over 52,000 Canadians from coast to coast.  

CCI was created in 2015 by the leaders of Canada’s most innovative companies to reorient Canada’s economic strategies towards supporting domestic scale-up companies to aid in their pursuit of becoming engines of Canada’s future economic prosperity. CCI works closely with our members and leaders within federal and provincial governments to develop economic strategies that increase access to talent, capital, and customers for homegrown firms, all while updating Canada’s economic playbook for the 21st-century economy. Since 2015, CCI’s advocacy has led to the government improving the way businesses access international talent, patent their inventions, and navigate the global data-driven economy. 

CCI is a peer network of Canadian business leaders and innovators who look to CCI’s leadership and membership for strategic advice and foresight, expert navigation of federal and provincial governments, and for connections to other innovators and institutions that can assist them in scaling their businesses worldwide. 

Today, CCI is headquartered in Toronto and has staff located in Vancouver, Edmonton, Atlantic Canada, Ottawa and Montreal. CCI is established as a not-for-profit organization governed by a Board of Directors, with Jim Balsillie, retired chairman and co-CEO of BlackBerry, serving as Chair, and John Ruffolo, founder of OMERS Ventures and Managing Partner of Maverix Private Equity, serving as Vice-Chair. Both are also co-founders of CCI. 

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About the Canadian SHIELD Institute: 

The Canadian SHIELD Institute is a non-partisan, independent policy institute committed to advancing strategic solutions that strengthen Canada’s economic resilience, sovereignty, and global competitiveness. We convene experts from across sectors—industry, academia, government, and civil society—to surface bold ideas, support practical policy design, and equip decision-makers with tools to address 21st-century challenges.

Our mission is to secure Canada’s long-term prosperity by generating and advancing policy solutions that reflect modern economic and geopolitical realities. We work to ensure Canada builds and sustains the domestic capacity—intellectual, industrial, institutional, and democratic—required to thrive in an increasingly complex and competitive world.

Launched in 2025, the Institute serves as a platform for forward-looking thought leadership across the most pressing areas of public policy, including national security, industrial strategy, innovation, and institutional renewal.

Through research, convening, and public engagement, the Canadian SHIELD Institute aims to equip leaders with the insight and strategies needed to reinforce the foundations of a sovereign, self-reliant, and prosperous Canadian economy.

THE OPPORTUNITY:

The Council of Canadian Innovators (CCI) – a national business council representing Canada’s fastest-growing technology companies – is seeking a Finance Coordinator to support CCI and its sister organization, SHIELD Policy Institute. The Canadian Council of Innovators (CCI) and the Canadian SHIELD Institute for Public Policy (SHIELD) are sister institutions - separate, distinct organizations with complementary mandates. The two organizations operate under a Memorandum of Understanding (MOU) that enables strategic collaboration and shared resources. This position is a joint appointment, with responsibilities split 80/20 across CCI and SHIELD. 

Reporting into our Controller, the Finance Coordinator plays a critical role in supporting the day-to-day financial operations that keep CCI running smoothly and sustainably. This role is responsible for maintaining organized financial workflows, ensuring timely processing of invoices, payroll inputs, reimbursements, and government filings, and supporting internal teams with finance-related questions and tools. From time to time, this role will also support with IT and operational tasks.

This is an ideal role for someone who is detail-oriented, process-driven, and enjoys bringing order and clarity to the workflows that keep an organization running. It is an ideal opportunity for someone with an interest in finance who is pursuing their CPA designation. 

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ESSENTIAL DUTIES across both CCI and SHIELD:

Finance Operations & Administration: With oversight from a Controller:

• Own invoicing of members, following up on outstanding invoices where needed. 
• Collect, review, and process accounts payable invoices. 
• Categorize and process staff reimbursements. 
• Assist with bank, credit card, and other financial reconciliations. 
• Support monthly financial statements, month-end close, and year-end close. 
• Support payroll preparation, including drafting payroll inputs and assisting with payroll-related calculations and remittances.
• Prepare and draft government filings and compliance documents, including HST, EHT, T4s, and other required submissions.
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Systems, Tools & Internal Support

• Use and maintain finance-related software and tools such as Xero, Wagepoint, Float, and online payment processors.
• Support internal teams with basic questions related to finance tools, expense submissions, invoicing, and payments.
• Assist staff with light finance-related systems support and basic IT or tool troubleshooting where needed.
• Contribute to improving internal finance processes by identifying inefficiencies, suggesting improvements, and documenting. 
• Triage incoming finance-related emails, maintain a well-organized finance inbox, and ensure timely responses or follow-ups.
• Maintain organized financial records and ensure consistent filing of documents and contracts within the correct shared systems (e.g. DropBox).
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Cross-Functional & Administrative Support

• Hardware administration: manage procurement and delivery of corporate devices, including enrolling devices in a mobile device management (MDM) system. Identify opportunities to lower hardware costs where relevant. 
• Subscription management: manage and track staff enrolment in subscriptions and software, flagging unnecessary enrolments where relevant. 
• Vendor support: manage and track vendor relationships, including who owns each relationship at CCI. Own and support any vendor relationships without a clear owner. Identify and propose solutions for changing vendors to lower costs where relevant. 
• Mail management: Manage physical mail, including physical cheques, where needed.
• Documentation: Document finance and operational tasks where needed.

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SUCCESS LOOKS LIKE…

• Finance inboxes, records, and systems are organized, accurate, and up to date.
• Invoices, reimbursements, payroll inputs, and filings are completed correctly and on time.
• Outstanding receivables are tracked consistently, with clear follow-up and communication.
• Internal teams feel supported and confident navigating finance processes and tools.
• Financial documents and records are easily accessible, well-organized, and audit-ready.
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QUALIFICATIONS & SKILLS:

• 2–3+ years of experience in accounting, bookkeeping, or a finance-related discipline
• A post-secondary degree in accounting or a related field
• Experience working with accounting or payroll software such as Xero, Wagepoint, Float, or similar tools.
• Strong organizational skills and exceptional attention to detail.
• Comfort working with numbers, financial records, and compliance-related documentation.
• Clear written and verbal communication skills.
• Ability to manage recurring tasks and deadlines reliably in a fast-paced environment.
• Proficiency with Google Workspace and shared file systems (e.g., Dropbox).
• Ability to work independently while knowing when to ask questions or escalate issues.
• A service-oriented mindset and willingness to support other teams where needed.

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